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Have a Listing? Organize your files with a folder structure. Having a new listing can both be a blessing and a curse! Ha ha. For one, doing up the tasks and meeting deadlines for a listing can be very time-consuming and tedious. Without a process in place, you are like fighting a battle without an armour!
The first thing I would suggest for every listing is to keep a folder for each listing. On this folder, you will save all the files associated with the listing so you can always go back to it when you need to get something.
Terry and I have formulated a folder structure template for every listing Terry would have and it has proven to be an efficient way to keep the files more organized and the process to run smoothly. Here are the folders that we currently have.
All these folders are under one folder - a folder within a folder - and each of these individual folders also has sub-folders within them. Say for example, for Photos, under it there are sub-folders for High-Resolution images, Low-Resolution images and Floor Plans. Want to take a quick peek? Click HERE to get access to this Folder Structure Template - no sign-in required!
Once you're there, you may also notice that we're using Google Drive to save our files. I highly recommend saving your listing folders on the cloud. This gives you peace of mind that whatever happens to your computer, you won’t lose anything. Plus the good thing is you can access your files from anywhere in the world with just the need for internet.
I’d recommend using Google’s GSuite – it's packed with features to run your business like a true business and it comes with Google Drive as part of the package. Check it out here.
If you’re considering starting with a listing process but you don’t know exactly how you should begin, you’re lucky! I’m also offering the exact steps on how we do each listing on our end! With these steps, you’re worry-free that you won’t be miss any important steps and be as compliant as you can possibly imagine. It also is a good thing if you have somebody else helping you out – your assistant or maybe your spouse 😊 so they know how to get things done even if you’re not around! If you’re interested to invest in a new way to do your listings, click here for more information.
The video below provides a preview about doing one of the first steps of the listing – creating a Folder Structure template. I gave a little preview as well regarding the Listing Steps we’re using so you have a little idea of what I’m talking about.
If you want to go on and dig deeper, we are so excited to let you know that we have an Agent Membership Site on topics JUST like this to help you grow and keep your business. Check it out here.