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Drive your way to Success by Sharing and Collaborating Files via Google Drive! You obviously want your files to be saved in a secure spot and accessible from virtually anywhere in the world so you opt to use Google Drive, right? With Google Drive, all your files are saved in the Cloud – one of the best services ever invented. With its flexibility and independence from any computer, it has become one of the most sought-after services!
If you have GSuite, you automatically have Google Drive. And if you don’t know yet, you can save as much as 30GB of content for free! That’s 50% more than what free edition users or individual consumer accounts get! If you don’t have it yet, consider signing up here.
Apart from saving files, another cool feature of Google Drive is it allows you to share your files or folders with anyone. The genius behind this service also allows you to collaborate and edit documents, presentations, spreadsheets all at the same time without the need to be in the same room, awesome, isn’t it?
So, let’s say you have saved a file on your Drive and you would like to share it with somebody else, all you need to do is click on the file and either do a right-click and find Share or click the Share button (usually found at the upper-right portion of the page that looks like a human with a plus symbol). You can share it to specific people by adding their email addresses on the field provided.
Another option to share would be to send the link to the users you’d like to get access to the file. To do so, you can again do a right-click on the file and select Get shareable link, automatically the link to the file is copied and you can just paste it and send it away. There are sharing settings involved on this one, so make sure that the Sharing setting is appropriately setup. To do this, simply click on the file, then Share and the below options will be available for you:
Now let’s move on with collaboration. Google Drive allows you or multiple users to edit documents, presentations, spreadsheets but you must take note of one thing. The files you save on Google Drive if it comes from your computer has to be in the Google Drive MS Office format aptly called Google Docs, Google Sheets, or Google Slides. If you have uploaded a file from your computer, chances it isn’t in this format. But don’t worry! Because Google is so amazing, they will allow you to make the edits via Google Drive but you’ll have to convert the files to the corresponding Google counterpart of your MS Office programs.
So, as an example, let’s say if you plan on collaborating on a certain spreadsheet and it’s not yet in Google Sheets format, simply right-click on the file on your Google Drive, select Open With and click Google Sheets! It will open on a new tab and will create a new version of the file as well. If you will try it, you will notice that it looks the same as the regular Excel Program but without the Save button or some functionalities may be missing but it works for the most part! The Save button is not present because it would automatically save it without your intervention. If that’s not going to assure you yet when you do your collaboration, it also has a Revision History right from the File menu that allows you to see the changes that happened on the file. If you are going to edit or collaborate a Word or a PowerPoint presentation, the same instructions and options are present.
What do you think? Is this something that will enhance your work productivity in your workplace? If so, start learning more about sharing files and collaboration by clicking this LINK for more detailed information.
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