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Cover up your Gmail email address to look more professional using an email alias! Do you use Gmail? Well, it is a very powerful email tool and many users have switched to it over the years because of the value-added services it goes with such as Google Drive, Docs, Calendar and more.
So, what exactly is an alias? It is another email address (usually a forwarding email address) where you can send and receive emails using your original email address but what the recipient sees is not your real email address bu the forwarding one - hiding your real Gmail email which is most likely your personal account. This is particularly helpful if you are provided with a forwarding email address (not a real email address) from your company.
If you're a RE/MAX agent, you have a forwarding email in the form of YourName@Remax.net. Although, you can't receive and send using this until you add it up as an alias to your existing email. Once it's added, your recipients will be able to receive and reply to your @Remax.net email which seems like it is a 'real' email that masks your main email address. That'll make you look more professional wouldn't it?
You may not be from RE/MAX but your company may provide you with this capability as well - ask your IT go-to guy to find out if you have one.
So, how do you set it up? Please follow the steps below and make sure you don't miss a step!
1. First of all, you will need a Gmail account, if you don't have one yet, create your Gmail account here. Once signed-in, continue with the next steps.
2. On the top-right of the page, click the Gear icon > Settings
3. Go to Accounts and click Add another email address
4. The Name should appear would be your Gmail name, you can change this as well. Add your forwarding email address on the Email address field. Make sure that the Treat as an Alias checkbox is ticked. Click Next Step
5. Under Username: Add your Gmail email address. On the Password, if you use your Gmail password it wouldn't work - you will get the error like below. You will need to generate an App Password to get in. Leave this window open and follow the next steps below.
6. You will need to go to: https://www.google.com/settings/security > Click App Passwords Settings
Note: If you do not see this you need to turn on Google 2 Step Verification.
7. The next screen are drop-down options. Make the appropriate selection depending on your device but make sure to select Mail on the app.
8. After selecting Mail and then say, Windows Computer, the GENERATE button will now be blue - click on it.
9. Copy the password and paste it on the Password field on the SMTP window earlier.
10. Once done, click Add Account.
11. Gmail will send a confirmation link via email to let you know all is done. Make sure you click the link.
12. Test it out and it should up like this the next time you send an email! This is Terry's! Yahh. It works great!
FYI: This process would only work well if you are using the Gmail web version, not on your phone's mail, Mac Mail or Outlook. The best solution is still G-Suite if you'd like that option. Click here to get started with G-Suite.